KVKK Clarification Text

Prof. Dr Ismail Mete Itil

Gynaecology and Obstetrics Specialist

PROTECTION OF PERSONAL DATA AND DISCLOSURE TEXT IN ACCORDANCE WITH THE LEGISLATION ON THE PROTECTION OF PERSONAL DATA

As Prof. Dr. İsmail Mete İtil Practice, we attach importance to processing your personal data with the utmost care and sensitivity. Prof. Dr. İsmail Mete İtil Practice, all your personal data, including your personal data of a special nature that you have provided to us while benefiting from the services we offer, are subject to the Law No. 6698 on the Protection of Personal Data (KVKK), the Basic Law on Health Services No. 3359, No. 663 Decree Law on the Organisation and Duties of the Ministry of Health and its Affiliated Institutions, Regulation on the Processing of Personal Health Data and Ensuring Privacy (Regulation), Regulation on Private Hospitals, Regulation on Private Hospitals, Ministry of Health regulations and other legislation provisions. İsmail Mete İtil Muayenehanesi provides some information.

With this document, we would like to inform you about which personal data we collect, how and for what purposes we use them, with whom we share them, how we try to protect them, your rights regarding this data and how you can exercise these rights and how to contact us.

Explicit consent: Consent related to a specific subject, based on information and expressed with free will,

Personal Data : Within the scope of KVKK, personal data refers to any information relating to an identified or identifiable natural person.

Special Categories of Personal Data : Within the scope of KVKK, Personal Data of Special Nature refers to your data on race, ethnic origin, political opinion, philosophical belief, religion, sect or other beliefs, disguise and dress, association, foundation or trade union membership, health, sexual life, criminal conviction and security measures, and your biometric and genetic data.

Data Controller: Refers to the natural or legal person who determines the purposes and means of processing personal data and is responsible for the establishment and management of the data recording system.

In accordance with the LPPD and in our capacity as Data Controller, we will be able to record, store, update your Personal Data as described in this Clarification Text and within the limits prescribed by the legislation, and in cases where the legislation or agreements are permitted and/or obliged by the legislation or agreements, we will be able to share your Personal Data with third parties (relatives of the service recipient and/or public and/or private legal entities where the service recipient is an employee/insured, other public and/or private legal entities, third parties from whom our practice receives services or cooperates to carry out its activities for the purposes specified in the legislation to which our practice is subject) may be shared, transferred, classified, anonymised where necessary, destroyed and processed in the ways listed in the KVKK and the relevant legislation.

Your health data, which is within the scope of special categories of personal data within the scope of KVKK, cannot be processed without the explicit consent of the person concerned. However, for the purposes of protection of public health, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and financing, your health data may be processed by persons under the obligation of confidentiality or authorised institutions and organisations without seeking the explicit consent of the person concerned.

Your Personal Data is obtained through all channels including website, survey, social media applications, written (patient identification form, patient information and consent form, etc.), verbal, visual, electronic media, electronic mail, and similar channels for the protection of public health, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and financing and similar purposes provided by Prof. Dr. İsmail Mete İtil Practice.

PERSONAL DATA WE COLLECT

Although the content varies depending on the health services offered or to be offered to you, examples of your personal data that we collect for the following purposes are given below;

Your Identity Information (Name, Surname, Mother's - Father's name, Mother's maiden name, Date of birth, Place of birth, Marital status, Gender, Identity card Serial Number, Turkish ID number and/or passport number and/or temporary Turkish ID number, health insurance, occupation, insurance card number, insurance and patient protocol number, data regarding private health insurance, workplace registration and/or patient identification number and other (identifiable) identification data that can identify you, etc.),

Your Contact Information or Contact Information of your Parent / Guardian (Address No, E-mail address, Contact address, Registered electronic mail address (REM), Telephone No and voice call records kept by customer representatives and / or patient services in accordance with call centre standards and your Personal Data obtained when you contact us via e-mail, letter and / or other means)
Your Customer Transaction and Financial Information (Call centre records, financial data such as invoice, self-employment receipt, promissory note, cheque information, information in box office receipts, order information, request information, bank account number, IBAN number, credit card information, billing and invoice information, data on private health insurance for the purpose of financing and planning of health services and payer institution information data such as Social Security Institution, etc.)

Your Health Information Information (All kinds of health information and data obtained during and/or as a result of the execution of medical diagnosis, treatment and care services, including but not limited to information on disability status, blood group information, personal health information, information on devices and prostheses used, patient medical reports, diagnostic information, hereditary disease/medical history information, medications used, smoking information, biometric and genetic data, laboratory results, test results, examination data, doctor analyses and comments, appointment information, prescription information, etc.)
Information on Sexual Life

Your Genetic Data

Your visual records such as photographs and videos obtained before and during the treatment,
If you receive video call consultancy service with remote connection systems or if you receive consultancy service by providing access via social media, your identity data, communication data, health data and related sexual life and genetic data, as well as your visual and auditory data, Interview Records, Patient File, all kinds of Personal Data of special and general nature obtained in relation to the service,
Appointment/registration information, request/complaint information, promotional information, survey, thank you, complaint letters, satisfaction results,
Your images obtained from camera recordings that are constantly recorded in common areas in our practice,
Your personal data, including your IP address, cookies and other personal data obtained during the use of all websites, online services and mobile applications of Prof. Dr. İsmail Mete İtil Muayenehanesi, including your browsing data obtained during use and your medical data that you transmit with your consent via the mobile application,
It includes your health data, IP address, cookies and other Personal Data that you send and / or enter through all websites and online services of Prof. Dr. İsmail Mete İtil Muayenehanesi, your other Personal Data, including the CV provided in this regard if you apply for a job, and all kinds of Personal Data related to your service contract.

COLLECTION, PROCESSING AND PROCESSING PURPOSES OF PERSONAL DATA

Your personal data collected by Prof. Dr. İsmail Mete İtil Muayenehanesi may be processed for the following purposes in accordance with the basic principles stipulated by the Law and the personal data processing conditions and purposes specified in Articles 5 and 6 of the Law:

Basic Law No. 3359 on Health Services, Decree Law No. 663 on the Organisation and Duties of the Ministry of Health and its Affiliated Institutions, Law No. 6698 on the Protection of Personal Data, Regulation on the Processing of Personal Health Data and Ensuring Privacy (Regulation), Regulation on Private Hospitals, Ministry of Health regulations to fulfil our legal obligations in other relevant legislation,
Protection of public health, preventive medicine, medical diagnosis, treatment and care services,
Video Counselling Service Provision,
Planning and management of health services and financing,
Planning and managing the internal functioning of our practice and daily practices (treatments), developing services, analysing, risk management and managing quality processes,
Carrying out special promotion and information activities for you and ensuring that you benefit from them,
Maintaining information about your health data that must be kept in accordance with the relevant legislation,
If you make an appointment, we can inform you about the appointment, provide information and/or remind you of the appointment,
To be able to respond to all your questions and complaints about our health services,
Supply of medicines or medical devices,
Fulfilment of risk management and quality improvement activities,
Fulfilment of legal and regulatory requirements,
Sharing and responding to information obtained with the Ministry of Health and other public institutions and organisations in accordance with the legislation,
Issuing a self-employment receipt / invoice for the services we provide,
Compliance with internal policies and principles,
Measuring patient satisfaction after receiving health services and increasing patient satisfaction,
Analysing your use of health services and storing your health data in order to develop and improve the health services we provide to you, responding to your questions or complaints regarding our services,
Sharing and authenticating the information requested by contracted institutions/organisations, especially private insurance companies, within the scope of financing health services,
Contacting you for information and campaign purposes regarding our services performed by Prof. Dr. İsmail Mete İtil Muayenehanesi and, without limitation, conducting and developing medical diagnosis, treatment and care services,
Provision of information by Marketing, Media and Communications, hotline departments, design and communication of special content, tangible and intangible benefits on web and mobile channels, public information applications,
In order to ensure the execution of the human resources policies of our practice; to increase the level of performance and employee satisfaction and to ensure occupational safety and work peace, as well as the obligations stipulated by the data of our employees, the Labour Law and the labour and social security legislation and other legislation in force,
Planning and management of health services and financing, increasing patient satisfaction, research and related causes,
Other - Execution of Medical Diagnosis, Treatment and Care Services, Execution of Emergency Management Processes, Execution of Information Security Processes, Execution of Employee Candidate / Intern / Student Selection and Placement Processes, Execution of Application Processes of Employee Candidates, Fulfilment of Obligations Arising from Employment Contract and Legislation for Employees, Execution of Benefits and Benefits Processes for Employees, Execution of Training Activities, Execution of Activities in Compliance with Legislation, Execution of Finance and Accounting Affairs, Follow-up and Execution of Legal Affairs, Execution of Communication Activities, Execution / Audit of Business Activities, Execution of Occupational Health / Safety Activities, Execution of Goods / Service Procurement Processes, Execution of Goods / Service After Sales Support Services, Execution of Goods / Service Sales Processes, Execution of Customer Relationship Management Processes, Execution of Storage and Archive Activities, Execution of Contract Processes, Follow-up of Requests / Complaints, Providing Information to Authorised Persons, Institutions and Organisations, Execution of Management Activities, Creating and Tracking Visitor Records, Planning Human Resources Processes, Other - Health Service Provision in the Field of Obstetrics and Gynecology.

Your Personal Data obtained and processed in accordance with the relevant legislation may be kept in both digital and physical environments by transferring them to the physical archives and/or computer environments of Prof. Dr. İsmail Mete İtil Muayenehanesi.

SITUATIONS WHERE EXPLICIT CONSENT IS NOT SOUGHT IN PERSONAL DATA PROCESSING

Your Personal Data and Sensitive Personal Data cannot be processed without the explicit consent of the person concerned. In the cases listed below (Article 5 Article 6 of the LPPD and Article 7 of the Regulation), your Personal Data may be processed without explicit consent.

In cases where it is explicitly stipulated in the laws,
If you are unable to disclose your consent as a data subject due to actual impossibility or if the processing of your Personal Data is mandatory for the protection of your or someone else's life or physical integrity in cases where your consent is not legally valid,
Provided that it is directly related to the establishment or performance of a contract, it is necessary to process your Personal Data / Personal Data belonging to the parties to the contract,
Being compulsory for the fulfilment of a legal obligation,
Your Personal Data/Personal Data has been made public by you,
Data processing is mandatory for the establishment, exercise or protection of a right,
Provided that it does not harm your fundamental rights and freedoms, data processing is mandatory for the legitimate interests of Prof. Dr. İsmail Mete İtil Muayenehanesi,
Data necessary for the protection of health, medical diagnosis, treatment or management of health services are not prohibited if they are processed by persons subject to the obligation of confidentiality.
Personal data relating to health and sexual life may only be processed for the purposes of protecting public health, preventive medicine, medical diagnosis, treatment and care services, planning and management of health services and financing, by persons or authorised institutions and organisations under the obligation of confidentiality, without seeking the explicit consent of the data subject.
Special Categories of Personal Data relating to the race, ethnic origin, political opinions, religious or philosophical beliefs, sect or other beliefs, clothing, membership of associations, foundations or trade unions of the data subject may be processed without the explicit consent of the data subject in cases stipulated by law.
Personal Data of foundations, associations and other non-profit organisations or formations established for political, philosophical, religious or trade union purposes may be processed without seeking explicit consent, provided that they comply with the legislation to which they are subject and their purposes, are limited to their fields of activity and are not disclosed to third parties; in cases where they are intended for current or former members and members or persons who are in regular contact with these organisations and formations.

DURATION OF PROCESSING OF PERSONAL DATA

Your Personal Data will be processed in accordance with the legislation on the protection of personal data, especially KVKK, and the periods required by other legislation (legal periods such as statute of limitations, within the periods of legitimate interest) as long as the purposes specified in this text are available.

TRANSFER OF YOUR PERSONAL DATA

In line with the above-mentioned processing purposes and based on legal grounds, your personal data may be processed by persons/institutions and/or organisations permitted by the provisions of the Basic Law No. 3359 on Health Services, the Decree Law No. 663 on the Organisation and Duties of the Ministry of Health and its Affiliated Institutions, the Law No. 6698 on the Protection of Personal Data, the Regulation on the Processing of Personal Health Data and Ensuring Privacy and other relevant legislation; private insurance companies, Ministry of Health and its sub-units, health institutions to which the patient is referred or to which the patient himself/herself applies, Social Security Institution, General Directorate of Security and other law enforcement agencies, General Directorate of Population, Turkish Pharmacists Association, Courts and all kinds of judicial authorities, central and other third parties, your representatives you have authorised, lawyers you have given special power of attorney on the subject, your employer, Our business partners and other real and/or legal third parties, including laboratories, medical centres, ambulance, medical device and health service providers, regulatory and supervisory bodies, governmental authorities, with whom we cooperate for medical diagnosis and treatment, our business partners and other real and/or legal third parties with whom we cooperate to develop or carry out health services for the above-mentioned purposes, including laboratories, medical centres, ambulance, medical device and health service providers, regulatory and supervisory bodies, governmental authorities and other real and/or legal third parties. Within the framework of the personal data transfer conditions and purposes specified in Articles 8. and 9.

Your personal data shared within this scope are shared with Prof. Dr. İsmail Mete İtil Muayenehanesi to the extent necessary and in a limited manner by observing adequate protection and security measures regarding the protection of personal data. In addition, your personal data may be shared with authorised public institutions and organisations if requested in accordance with the law and within the scope of their powers.

Without prejudice to our legal obligations, your personal data will not be shared with third parties for any purpose that is not related to the products and services of Prof. Dr. İsmail Mete İtil Muayenehanesi.

METHOD AND LEGAL REASON FOR COLLECTING PERSONAL DATA

Your personal data is collected for the above-mentioned purposes, in accordance with the basic principles stipulated in the Law and in electronic media, for the purposes set out in paragraph 2 of Article 5 of the Law, in accordance with the basic principles stipulated in the Law, to fulfil the legal obligation, provided that it does not harm the fundamental rights and freedoms of the person concerned, by the following automatic or non-automatic methods; directly verbally, visually or in writing (patient identification form, patient information and consent form, patient history, etc.), by e-mail, call centre, physical environment, internet environment, our website and social media. ), e-mail, call centre, physical environment, internet environment, our website and social media in line with the purposes set out in this disclosure text, and your personal data and sensitive personal data are collected and stored in physical or electronic environment.

RIGHTS OF THE DATA SUBJECT

Prof. Dr. İsmail Mete İtil's office in relation to you,

To request whether personal data is processed or not, and if processed, to request information regarding this,
To learn the purpose of processing personal data and whether they are used in accordance with their purpose
In case your Personal Data/Personal Data has been transferred to a third person/institution and/or organisation at home or abroad, learn these persons/institutions and/or organisations,
To request correction or updating of personal data in case of incomplete or incorrect processing,
To request the deletion or destruction of your Personal Data / Personal Data in the event that the conditions for processing personal data disappear or Prof. Dr. İsmail Mete İtil Muayenehanesi does not have a legal basis or legitimate interest to process such data,
You may request that the third parties to whom your personal data have been transferred be notified of the transactions carried out pursuant to your request for the correction of your personal data and the deletion or destruction of your personal data under the conditions determined within the scope of KVKK,
In case of damage due to unlawful processing of personal data, to demand compensation for the damage,
We remind you that you have the right to withdraw the consent given under this Clarification Text.

Within the scope of the Law, you may submit your applications regarding your personal data, to the extent that your Personal Data / Personal Data are processed, in accordance with Article 11 of the KVKK, Mimar Sinan neighbourhood .1394 sokak. No:14 Baysak 2 Business Centre Floor :2 ,D: 3 Alsancak Konak/İZMİR address, by hand delivery, by sending it through a notary public, by sending an e-mail with an e-mail signed with a secure electronic signature belonging to you, or you can send a ‘Word or PDF’ extension file signed with a secure electronic signature to meteitil@gmail.com by e-mail. Prof. Dr. İsmail Mete İtil will conclude your request free of charge as soon as possible and within 30 (thirty) days at the latest, depending on its nature. In the event that a cost arises due to the fulfilment of your requests, the fees in the tariff determined by the Personal Data Protection Authority may be requested by you.

In the application you will make in order to exercise your rights as a personal data owner and to exercise your rights mentioned above and containing your explanations regarding the right you request to exercise; the matter you request must be clear and understandable, the subject of your request must be related to your person or if you are acting on behalf of someone else, you will need to submit your special power of attorney certified by a notary public in this regard. In accordance with the ‘Communiqué on the Procedures and Principles of Application to the Data Controller’, it is obligatory to include the elements of name-surname, signature, Turkish Republic identification number, residence or workplace address, e-mail address, telephone and fax number, and subject of request in your applications. Applications that do not contain these elements will be rejected. We do not have the opportunity to evaluate applications that do not meet the conditions determined by the Personal Data Protection Authority within the scope of the relevant legislation. If the request is rejected, the reason(s) for rejection shall be justified in writing or electronically.

You can access the official website of the Personal Data Protection Authority, which contains information on the most up-to-date legislation and practices on the protection of personal data, at https://kvkk.gov.tr/. This Personal Data Protection and Clarification Text in accordance with the Personal Data Protection Legislation is subject to the laws of the Republic of Turkey. Izmir courts and enforcement offices are authorised for any claims, issues or disputes that may arise. In case of any discrepancy between the Turkish and English texts of this Personal Data Protection and Clarification Text in accordance with the Personal Data Protection Legislation, the Turkish text shall prevail.

Data Controller

Prof. Dr. İsmail Mete Itil

Address: Mimar Sinan Mah. 1394 Sokak No:14 Baysak 2 Business Centre Floor:2 D:3 Alsancak Konak/İZMİR

DIRECTIONS

KVKK Clarification Text

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